---
title: Auto-code and/or auto-describe invoices
description: Learn how to process invoices faster by enabling auto-code and/or auto-describe on invoices
---

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3. [Invoices](https://help.leapap.com/management-company-or-condo-hoa-board?hsLang=en#invoices)

# Auto-code and/or auto-describe invoices

LeapAP already automatically extracts invoice number, date, and amount from all invoices, but you can also auto-code invoices and set their descriptions automatically to make processing invoices even faster! When a vendor at a property is configured for auto-coding and auto-description invoices, any new invoices received from that vendor will be ready for approval. You can always change the invoice description and expense GL during the coding and/or approval process if necessary.

To configure auto-coding and/or auto-description:

- Click on **Vendors** in the top navigation bar
- Select **All** in the drop-down menu
- Search for the relevant vendor and property
- Select the **Basics** tab at the bottom of the screen
- Choose a **Default GL** in the searchable drop-down box to select the appropriate expense GL
- Check the **Automatic invoice description** box if you also want to auto-populate the **Invoice Description**
- Click **Save**

**Note: This Default GL will apply to all the accounts that are listed in the accounts tab.**

![](https://help.leapap.com/hubfs/image-png-Aug-09-2020-02-53-56-13-PM.png)

LeapAP also allows you to set up account-level Default GLs. To do so, follow the steps below: 

- Click on **Vendors** in the top navigation bar
- Select **All** in the drop-down menu
- Search for the relevant vendor and property
- Select the **Accounts** tab at the bottom of the screen
- Choose a **Default GL** by clicking on the **Change Default GL button** for the account numbers listed on that page and then selecting the GL from the dropdown menu.  
  ![Screenshot from 2025-11-28 15-44-04](https://help.leapap.com/hs-fs/hubfs/Screenshot%20from%202025-11-28%2015-44-04.png?width=688&height=189&name=Screenshot%20from%202025-11-28%2015-44-04.png)
- Click **Save**

**Note: If the account-level GL is not selected (left blank), the GL that is set on the 'Basics' tab will be applied to the account number.**

When automatic invoice description is enabled, utility invoices will have the Invoice Description set to the usage period and account number or the invoice year/month and account number. Non-utility invoices Invoice Description will be set to invoice year/month.

 

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    - [FAQ](https://help.leapap.com/management-company-or-condo-hoa-board?hsLang=en#faq)
    - [Vendor Management](https://help.leapap.com/management-company-or-condo-hoa-board?hsLang=en#vendor-management)
    - [Invoices](https://help.leapap.com/management-company-or-condo-hoa-board?hsLang=en#invoices)
    - [Utilities](https://help.leapap.com/management-company-or-condo-hoa-board?hsLang=en#utilities)
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    - [FAQ](https://help.leapap.com/vendors?hsLang=en#faq)
    - [General](https://help.leapap.com/vendors?hsLang=en#general)
    - [Invoices](https://help.leapap.com/vendors?hsLang=en#invoices)
    - [Payments](https://help.leapap.com/vendors?hsLang=en#payments)

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