---
title: Invoice Statuses and tracking invoices
description: Learn how to keep track of all invoices on LeapAP. View a list of all invoice statuses and their descriptions
---

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2. [Management Company or Condo/HOA Board](https://help.leapap.com/management-company-or-condo-hoa-board?hsLang=en)
3. [Invoices](https://help.leapap.com/management-company-or-condo-hoa-board?hsLang=en#invoices)

# Invoice Statuses and tracking invoices

LeapAP makes it easy to stay organized and keep track of all invoices. To view a list of all previously submitted invoices:

- Click on **Invoices** in the top navigation bar
- Select **All** in the drop-down menu

Here you can see all invoices and sort/search by: Client, Vendor, Created Date, Status, Posting Date, Invoice Date, Invoice #, Amount, GL, and Description.

There are a number of quick access views available from the top navigation bar, which automatically filter invoices and allow you to quickly jump to common views:

- Pending Approval - invoices in Pending Approval status
- New Invoices - invoices in New Invoices status
- Sync Errors - invoices that had issues syncing to your accounting system

Please note that LeapAP will automatically reject any duplicate invoices (identified as a duplicate either by the invoice number for a vendor at a property or by the combination of invoice date and amount for a vendor at a property).

To view the details of a specific invoice, click on the magnifying glass.

At the top of the page you will see the invoice status. Invoices can be in any of the following statuses:

- **New** - the invoice has been received and LeapAP has extracted all of the relevant data from the invoice. Invoices from a vendor set to auto-code and automatic description may skip this status.
- **Pending Approval** - the invoice has been coded and is ready for approval
- **Pending Internal Update** - the invoice has been rejected with a request for an internal update
- **Pending on Vendor** - the invoice has been sent back to the vendor to update or provide clarification
- **Approved** - the invoice has been approved and is queued for syncing to the accounting system
- **Rejected** - the invoice has been rejected
- **Exported** - the invoice has been synced to the accounting system

- [Management Company or Condo/HOA Board](https://help.leapap.com/management-company-or-condo-hoa-board?hsLang=en#main-content)

    - [FAQ](https://help.leapap.com/management-company-or-condo-hoa-board?hsLang=en#faq)
    - [Vendor Management](https://help.leapap.com/management-company-or-condo-hoa-board?hsLang=en#vendor-management)
    - [Invoices](https://help.leapap.com/management-company-or-condo-hoa-board?hsLang=en#invoices)
    - [Utilities](https://help.leapap.com/management-company-or-condo-hoa-board?hsLang=en#utilities)
    - [Payments](https://help.leapap.com/management-company-or-condo-hoa-board?hsLang=en#payments)
    - [Admin](https://help.leapap.com/management-company-or-condo-hoa-board?hsLang=en#admin)
    - [Purchase Orders](https://help.leapap.com/management-company-or-condo-hoa-board?hsLang=en#purchase-orders)
- [Vendors](https://help.leapap.com/vendors?hsLang=en#main-content)

    - [FAQ](https://help.leapap.com/vendors?hsLang=en#faq)
    - [General](https://help.leapap.com/vendors?hsLang=en#general)
    - [Invoices](https://help.leapap.com/vendors?hsLang=en#invoices)
    - [Payments](https://help.leapap.com/vendors?hsLang=en#payments)

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